How to I Display No of Emails Uploading in Ms Outlook

Whether y'all're sharing photos, reports, or other documents--sending attachments through Microsoft Outlook email is a user-friendly way to get files to others. But if you endeavor to electronic mail large files using Outlook e-mail you lot might run across trouble. That's because in that location's a default Outlook file size limit.

What is the limit for an Outlook e-mail attachment? The e-mail system defaults to 20 MB. If you effort to ship a larger file or a group of files totaling more than xx MB, y'all'll likely receive an error bulletin. Fortunately, at that place are ways to go around the Outlook file size limit if you know what to practice.

In this tutorial, nosotros'll examine the Outlook attachment size limit closely. You'll learn the basics of sending Outlook email attachments. And we'll talk over workarounds for how to email really large files using MS Outlook.

How to Email Large Files in Outlook (Video)

Beginning with the quick video screencast below or dig into the written tutorial instructions that follow. Learn how to piece of work with Outlook attachments and cypher your files are share them through Microsoft OneDrive.

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Now let'due south take a closer expect at how to email large files using Outlook:

one. How to Attach a File to MS Outlook

Before you can attach big files to your MS Outlook emails, you demand to sympathise the basics of attaching a file to a message. Let's review that process:

Step i. Create a New Message

To start, open Microsoft Outlook and create a new message:

Type the text of your Outlook email bulletin. Y'all're now ready to attach a file.

Step 2. Attach the File

From your new message, click the Attach File icon in the ribbon. A listing of items you've used recently appears. If the file you lot want to attach isn't on the list, ringlet to the bottom and click the Scan this PC option. File Explorer opens. Navigate to the file yous desire to adhere to your Outlook email:

File attachments for Outlook Email — Detect the file you desire to attach to your email.

Click on the file you lot want to attach to your electronic mail to select information technology. Then click the Insert button. The file is attached to the email. Yous'll meet the file beneath the email field of study line (in this case, a thumbnail of the photo I attached):

Outlook email with attached file — An Outlook email with an attached file.

Step 3. Transport the Message

Once you've attached the file, review the text of your bulletin carefully. Then click the Transport push on the left to ship your message.

2. How to Bargain With Large File Attachments in MS Outlook

While information technology's easy to attach a file to an MS Outlook message, in that location'south an attachment size limit of 20 MB. If yous exceed the Microsoft Outlook attachment size limit, you'll become an error message:

Outlook File Attachment Size Limit error — If the total file size of all the files yous've attached to your email exceed the attachment file size limit, you lot'll get an fault.

The attachment file size limit is cumulative. So, in the case to a higher place, the error message appears when an additional file is being fastened. Even though none of the files fastened exceed the limitation past themselves, they total over 18 MB. The boosted file is another 4 MB—making the total attachments over 22 MB.

In addition to the Microsoft Outlook zipper file size limit, it'south important to call back that some postal service providers have a limit on the size of attachments their organisation will receive. So, if your email has a large zipper (or multiple attachments), your message may non exist delivered.

There are several methods to go effectually Outlook attachment file size limitations, including:

Using automated resizing. Outlook offers automatic resizing for epitome attachments.
Equally a null file. Zippo files are especially useful if you've got more than than ane file to send.
Through Microsoft OneDrive. Microsoft offers cloud storage to anyone with a Microsoft account.

Here are instructions on how to use each of these methods:

Method one. Use the Outlook Automatic Resizing

If you're using paradigm file attachments, you can employ Microsoft Outlook'southward automatic resizing feature to reduce the size of the image. To use the feature, click the File tab on the height left of your message window. You lot'll encounter the following screen:

Resize large images in Outlook — You lot can automatically resize big paradigm files in MS Outlook.

Click the toggle push button to the left of the Resize large images when I ship this message to have Outlook automatically resize your image files.

Note: The image files are resized when you click the Send push button. And so, in the case above y'all all the same wouldn't be able to add the boosted file.

To get an idea of how much the image sizes were reduced, here's a look at the sent bulletin:

Images have been resized in Outlook — Outlook has resized the images attached to this email.

Equally you can run into, fifty-fifty the largest file which was 5 MB, Regional (half dozen).jpg, is now only 284 KB (.277 MB).

The automatic resizing feature just works when the photo images are attached to your e-mail message and sent. If you've embedded the images into your message, they can't be resized using this method. So, you won't exist able to send a large image file with this method. Just information technology tin reduce the size of the images y'all're sending, which increases the likelihood that they'll exist accepted by the recipient's email system.

Method 2. Zip File Attachments to Combine and Compress Them

Outlook'south automatic resizing characteristic is very useful, but it won't work for some types of files. For instance, suppose y'all had a big spreadsheet or other large document you wanted to send by email. The resizing feature wouldn't work. Video files are another type of file that frequently exceed the Outlook e-mail attachment limit, merely that can't be resized using the resizing feature.

The answer the answer for these large file types is to compress them using a zip file before you attach them to your Outlook email. A naught file can also combine multiple files into a single file.

Creating the zip file automatically compresses your files, only it isn't useful for file types that are already compressed. For case, .jpg—a popular paradigm format—is already in a adequately compressed state. So, zipping files of this blazon won't reduce the size much.

When the recipient receives the zip file, they simply excerpt the files from the zippo file. Let's get started. In this example, I'll testify y'all how to electronic mail large files of this blazon through Outlook electronic mail.

Step one. Create a Zip File

The first thing yous need to do to is zip your large files. Go to Windows File Explorer and find the files you want to zip. Use CTRL+Shift to select multiple files. Here's an instance of selected files:

Files selected in Windows File Explorer — Select the files you desire to cypher up in **File Explorer.**

In this example, I'g using big video files. Detect that together the selected files are slightly over the 20 MB limit. Right-click on the selected files to bring up a popular-up card:

Compressing video files in Windows Explorer — You can compress big files through the Windows Zip feature.

Go to Send to > Compressed (zipped) folder. The system automatically creates a zipped file containing all the files y'all selected:

A compressed zip file — The compressed nix file contains each of the original files.

Notice that the zip file size is smaller than the combined full of the original files. If you want, you tin now rename this file

Step ii. Attach the Zip File to your Outlook Email

Once you've created your zip file, you can attach it to an Outlook email bulletin using the steps to send an fastened file that I described earlier. When you're ready, click the Send button.

Footstep iii. Extract the Files from the Zip File

Once your recipient has received the electronic mail with an fastened zip file, they simply need to extract the files. It'southward like shooting fish in a barrel if you know what to do. Here'southward an email with an attached zip file:

Email with attached zip file — After you've created a zip file you tin attach the compressed file to an Outlook email.

To admission the files in a nix file from a received Outlook email, click the down arrow at the right of the file. Select the Salvage As selection:

Accessing zipped files in Outlook — Showtime by saving the zipped file to your estimator.

Save the zippo file to the folder on your computer where you want to shop it. Next, employ Windows File Explorer to navigate to the binder where you've stored the zip file. Click on the file to select it. Then right-click to bring upward the pop-up menu:

Extract the files from a zip file — Subsequently yous've saved the zip file, you can excerpt the files information technology contains.

Select the Excerpt All menu option.

Saving the extracted files to a folder — Choose a folder location to store the extracted files.

Choose the location for the extracted files and click the Excerpt button. The files are extracted to your selected location.

Method three. Send the File Through a Cloud Service

You tin also put a large file in a cloud storage expanse and and then share it. Mutual cloud storage services include Dropbox, Google Drive, and OneDrive.

OneDrive is Microsoft's deject storage area. It's built into Windows. If you've got a Microsoft business relationship, you can store up to xv GB on your gratuitous OneDrive account. You can find OneDrive in your Windows File Explorer (notice the icon that looks like a cloud):

Finding Microsoft OneDrive in File Explorer — OneDrive is Microsoft'due south cloud storage expanse.

Footstep 1. Copy Your Files to OneDrive

Allow's examine how to share large files using Microsoft OneDrive. In the case above, I've already created a few folders, including 1 called Shared Files. To share the files through OneDrive, I open ii instances of File Explorer on my PC. I click on the files I desire to share to select them and then drag them into the OneDrive folder:

Drag files into OneDrive — You tin can drag the selected files into a OneDrive folder.

Step 2. Go the Sharing Link

Once the files are in the folder yous desire share, right-click on the folder proper name to bring up a pop-upward bill of fare. Select More OneDrive Sharing Options. The OneDrive window opens with the Share 'Shared Files' dialog box:

Getting a sharing link from OneDrive — Insert the copied link into your Outlook email to share the large video files.

Y'all'll see a diversity of ways to share the files in your binder, including through social media. To share the files through Microsoft Outlook, click the Re-create button to copy the link shown to the clipboard.

Step 3. Add the Link to an Outlook Message

Open Microsoft Outlook and create a new message. Printing CTRL+V to paste the link into your electronic mail message:

Outlook Email with shared link — The recipient can click the link to access the shared files.

When you're ready, click the Send push button to transport your email bulletin. When message is received, the recipient can click the link in the email to access the large files you shared.

Conclusion

In this tutorial, yous've learned how to e-mail large files in Microsoft Outlook. You've fifty-fifty learned how to transport large video files through Outlook.

If you lot need to ship big files through email, it's important to understand about the MS Outlook file size limit. With the methods yous learned in this tutorial, however, yous can share an Outlook zipper even if it exceeds the Outlook file size limit.

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